INTRODUCTION TO

PRESENTATION
SOFTWARE
DONE BY:- JANHAVI, ABIYUGA&STEFFY
(GROUP2)
UP coming:
• Starting PowerPoint 2016
• Inserting slides in a presentation
• Inserting a textbox
• Formatting the slides
• Saving a presentation
• Closing a presentation
• Opening a presentation
• Slide Show
• Viewing and organizing slides
• Creating and customizing slide
master
st art i n g
po w e r p o i n t
2 0 1 6 !!
TO START POWERPOINT 2016 CLICK *START*>
POWERPOINT 2016. POWERPOINT 2016 WINDOW
POPS UP. THROUGH THIS, YOUO CAN CREATE A
NEW PRESENTATION, CHOOSE A TEMPLATE OR
THEME, OR OPEN A RECENTLY CREATED
PRESENTATION. A NEW ONE OPENS UP WITH A
BLANK SLIDE
AFTER CREATING A BLANK PRESENTATION, YOU
CAN APPLY A TEMPLATE AND THEME TO IT. LET US
LEARN HOW TO USE TEMPLATES AND THEMES:-
 USING A TEMPLATE:
A TEMPLATE IS A PRE DESIGNED PRESENTATION, WHICH
CAN BE EASILY EDITED AND CAN SAVE ALOT OF TIME
AND EFFOR. IF U HAVE SELECTED BLANK PRESENTATION,
BUT WANT TO USE A TEMPLATE, FOLLOW THE GIVEN
STEPS
• CLICK THE FILE TAB. THE BACKSTAGE VIEW WILL
APPEAR
• SELECT NEW. YOU CAN CLICK ANY OF THE
SUGGESTED SEARCHES TO SEARCH RELATED
TEMPLATES OR USE THE SEARCH BAR. HERE WE WILL
SEARCH FOR EDUCATIONAL PRESENTATION BY
CLICKING ON EDUCATION. A NUMBER OF TEMPLATES
WILL SHOW UP
• CLICK ON CREAT TO USE ANY ONE OF THEM.
USING A THEME: A THEME IS A UNIQUE SET OF A COLOR
PALLETE WHICH MATCHES WITH THE THEME GIVEN TO
THE PRESENTATION.

• CLICK THE FILE TAB. THE BACKSTAGE VIEW APPEARS.

• CLICK NEW AND THEN CHOOSE A THEME. YOU CAN
ALSO SEARCH FOR THEMES ONLINE.
• A DIALOG BOX APPEARS WITH CHOICES OF COLORS
FOR THE THEME. SELECT THE REQUIRED
BACKGROUND AND CLICK CREATE
• A NEW PRESENTATION WILL APPEAR
TO ADD A THEME TO AN EXISTING PRESENTATION THAT
HAS A TEMPLATE:

• CLICK ON THE DESIGN TAB

• INTHE THEMES GROUP, CLICK THE MORE BUTTON
• SELECT THE REQUIRED THEME
• RIGHT CLICK THE SELECTED THEME TO VIEW THE
DIFFERENT WAYS OF APPLYING THE THEME.
OTHERWISE, THE THEME WILL BE APPLIED TO THE
ENTIRE PRESENTATION
i n s e rt i n g s l i d e s
in a
p re s e n t a t i o n
inserting a new slide using office theme:

• on the home tab, in the slides group, click the down arrow of the
new slide in the new slide menu
• select the desired slide layout from the menu that appears. A new
slide with the selected layout is displayed in the slide plane. to
change the layout button and then choose the desired layout from
the menu that appears.
duplicating slides:

• in the slide navigation pane, select the slide or slides to be

duplicated
• on the home tab, in the slides group, click the down arrow of the
new slide option
• click duplicate selected slides
reusing slides: if u want to reuse from an existing presentation

• select the reuse slides option in the new slide menu. the reuse slides
pane appears to the right of the window
• click the browse>browse file. the browse dialog will open
• go to the folder that contains the powerpoint file from which you want
to reuse the slides and select the file
• click open in the browse dialog box
• from the list of slides that appear, just click on the desired slides to
insert them in your presentation
i n s e r t i n g
a
t ex t b o x
the steps to insert a textbox are:-

• on the insert tab click text group>text box. the mouse pointer changes
to a addition sign
• drag the mouse on the slide to insert a textbox
• release the mouse button when the text box is of the desired size
• to reposition a textbox, move the pointer to the border of the text box
• click then type in the text box to insert text
 i n g t h e sl i d e s
formatt
changing the background of slides:
• on the design tab, in the customize group, choose
format background option. the format background
pane appears to the right of the window.
• you can choose amongst solid fill (a solid color),
apply gradient, picture or a texture, pattern as the
background of your slide
adding slides or page numbers:
• on the view tab in the presentation group click normal
• select the first slide
• on the insert tab in the text group click insert slide
number. the header and footer dialog appears
• select the slide number check box
• to apply to only selected slide click, apply. to apply on
all slides, click apply on all
adding header and footer:
• on the insert tab, in the text group click the header and
footer option. the header and footer dialog box appears
• click on the notes and handouts tab
• select the header check box and type the text that you
want to appear as header on the slides
• select the footer check box and type the text that you want
to appear as footer
• click apply to all
 sa vi n g a
presen t a t i on
saving a presentation:
• click the save button on the quick access toolbar or
press ctrl+s [or]
• click on the file tab. click save
• click on save as. select browse
• the save as dialog box will appear. select the
location where you want to save the ppt
• type file name and click on save
 o si n g a p re se n t a t i o n
cl
closing a preentation:
click the file>close
• if the presentation has not been saved, a
message box will appear asking you to
either save the changes you have made or
to discard them.
 e n i n g a p re se n t a t i o n
o p
slide show: a series of slides which may tell a story,
highlight the steps to a process or explain the results of
an experiment
• click the start from beginning button on the quick
access toolbar
• press f5
• click the slide show button on the status bar of the
powerpoint window . the ppt will begin from the
current slide
 w i n g a n d o r g a ni z i n g
vi e
s l i de s
viewing and organizing slides
• powerpoint 2016 gives you various ways in which you can view
your presentation. each view is best suited for a particular
purpose
• normal
• outline view
• slide sorter
• notes page
normal view: the normal view is the default view, and the main
editing view that you use to create a presentation. this view has three
parts
• slide navigation: gives you a display thumbnails of all slides in
your ppt
• slide pane: displays an enlarged view of the current slide.
• notes pane is used to type notes relevant to a particular slide in
your presentation.
outline view: it shows the text going on the slides in the slide
navigation pane. this view allows you to quickly edit you slide text,
and view the content of multiple slides at once. you can type directly
in the outline view to make changes to the slide text.
• slide sorter view: this view presents all the slides as horizontal
thumbnails in the powerpoint window. this view makes it easy to
add, delete, and move slides.
• reading view: this view fills the powerpoint window with a
preview of your presentation. you can easily navigate through the
slides using the navigation buttons at the bottom right of the
screen
• notes page view: you can add notes to your ppt.
 a n d c u s t o m i z i n g
creating
slide m a st e r
slide master is the topmost slide in the hierarchy of slides. it contains
the fonts, images, and colors that are to be followed in all the slides of
the presentation.
• open a blank presentation
• on the view tab, in the master views group, click slide master
• a blank slide master with associated layouts appears. in the slide
navigation pane, the slide master is the biggest and topmost slide,
and the associated layouts are positioned beneath the slide
master
to remove any of the slide layouts that accompany the slide master, in the slide
navigation pane, right click the slide layout that you want to delete and click delete
layout
to apply a theme to the slide master:
• click on the slide maser tab
• in the edit theme group, click themes and then select a desired theme.
to add placeholder to a layout
• in the the slide navigation pane, click the layout in which you want to add a
placeholder
• on the slide master tab, in the master layout group, click the down arrow of insert
placeholder and then select the type of placeholder you want
 • click at the desired location on the layout group, click the down arrow of insert
placeholder and then select the type of placeholder you want.
• to delete a placeholder, click the border of the placeholder that you want to delete
and press delete.
to add text that will appear as footer at the bottom of all the slides in your presentation:
• on the insert tab in the text group click header and footer
• the header and footer dialog box appears click on the slide tab
• select the footer check box and then type the text that you want to appear at the
bottom of you slides.
• click apply to all
• save the file
Thank you!