Principles of

Warehousing Level 2
UNIT 2: The principles of warehousing goods
Session Etiquette
Recap
•Name one of the types of warehouse ?
•Name a common principle within the logistics sector?
•What is a benefit of good warehouse management ?
Intent & Impact
To look at the principles of warehousing.
The impact of this session will allow you to:

•Understand the goods-in process.

•Understand different variations that may occur
•Understand how to deal with them.
Preparing for goods arriving on site
It is important that you are prepared before goods arrive on site.

Why are the below points important and what are implications if they are not in place.

•Delivery schedule
•Condition of goods in area
•Personal and handling equipment
Preparing for goods arriving on site
Delivery schedule.
When goods are scheduled to arrive onsite there should be a well-planned delivery schedule for
incoming shipments, to maintain efficiencies in the process flow and avoid backups of deliveries.
It will ensure that deliveries can be processed through the warehouse efficiently and prevent any
incoming goods from being left outside, where damage from the weather could occur.
It is important to ensure that schedules are well-communicated to supervisors, to ensure that there
are sufficient personnel at hand to receive the delivery. This will ensure that the process flow is
effective.
Knowing when incoming stock is arriving will assist staff to free up space, and adding extra
racking prior to delivery in preparation, saves time upfront.
Preparing for goods arriving on site
Condition of goods-in area.
The condition of the incoming goods area should be kept clean to a high standard, otherwise goods
coming in could be damaged or/and contaminated. This would result in loss of stock and a cost to the
organisation.
There must also be good standards of housekeeping, where:
Spillages are cleaned immediately.
Areas are free of debris, such as waste packaging. Cardboard and other packaging can attract pests,
where rodents can nest, and infestations can occur very quickly.
The area should be tidy and clean, to avoid accidents such as trips and falls.
Prior to the arrival of a delivery, the supervisor or team member responsible should complete a
walkaround to assess any hazards or risks. Obstacles must be removed and cleared up to avoid
potential damage to incoming stock.
Preparing for goods arriving on site
Personal and handling equipment.
Communication is important, to ensure that:
The correct PPE is available for the delivery, i.e. gloves, hard hat, high-vis jackets, earplugs.
Any equipment needed to support the goods coming in can be arranged beforehand and available
at the right time. This may include a forklift or pallet truck.
If a forklift is required, a fully trained member of staff should be available to operate this piece of
equipment.
It is important to ensure that all of this is planned and scheduled correctly to avoid wasted time
and incoming goods being backed up.
Guided Study Time Unit 2
EQUAL Platform
Please answer the following questions-
Q3 Describe how to prepare for goods arriving onsite, including:
A. Delivery schedule.
B. Condition of goods-in area.
C. Personal and handling equipment.
Checking in goods
What would be the process for checking goods in?

What ways could you report that goods have arrived on site?

Consider real life examples.

Checking in goods
Process:
Check documentation like a packing note or digital information that is linked to scanning a
barcode. The information in the packing note or barcode will include an itemised list of the
contents, including quantity, description, and weight.
Orders should be checked straight away to make sure that the quantity matches the documentation.
Under the law, a reasonable amount of time is given to check deliveries and report any
discrepancies.
For very large orders, packages may be weighed, which will give a quick indication of whether all
the goods are there.
Sampling can also be used by opening a selection of boxes to make sure the contents match the
packing slip.
Check condition of the products and ensure the goods match quality specification, description, and
check for damaged goods.
Checking in goods
To report goods that have arrived onsite:

Firstly, any goods received should be entered into the organisation’s management system, and
this should be completed as soon as possible.
The date of receipt, the item and the quantity should be inputted.
A copy of the signed and dated consignment load should be sent to the accounts payable team.
This information is then matched with the invoice from the supplier, to ensure that only items
that were received are paid for.
Receiving goods
Any Questions?
Guided Study Time Unit 2
EQUAL Platform
Please answer the following questions-
Q4 Outline the process for checking goods as they arrive onsite and explain how to report
that goods have arrived onsite.
Types of variations
We expect deliveries to be sufficient. However, sometimes different situations could occur when
receiving goods?
Look at the different variations below and give some examples from your experiences when
these have occurred and what action did you take?

•The wrong order

•Damaged product
•Incorrect address/company
•Incorrect quantity
•Breakages
Types of variations
What is the most productive way to inform others of these variations?

Consider the examples you gave on the previous slide.

Types of variations
Refer to the organisation’s policies and procedures.

To inform others of a variation in the goods that have arrived, you should enter the relevant
information into the warehouse management system used to record incoming and outgoing
inventory.

A report should be provided of the variation to the correct people including your supervisor or
the supplier.
Types of variations
Why is it important to report & record variations in deliveries?

•It helps ensure stock levels are accurate​.

•Avoids receiving damaged goods from companies.​
•Ensures H&S is met, by not delivering out of date goods​.
•Will ensure have the right amount of stock for customer orders.​
•Any damages are dealt with immediately, this will avoid H&S issues on site and cross
contamination. ​
•Avoids paying for goods you haven’t received​.
•If you do not report it, nothing will be done about it.
Guided Study Time Unit 2
EQUAL Platform
Please answer the following questions-
Q4 Outline the process for checking goods as they arrive onsite and explain how to report
that goods have arrived onsite.

Q5 Identify the different types of variations that can occur in delivery of goods. In addition,
outline how to inform others that there is a variation in the goods that have arrived.
Preparation for moving goods
Preparation is vital when receiving good into storage area.
Lets discuss the importance of this and the things to consider to ensure that all stock is safe and
secure.
What could be the consequences if these are not considered?
Preparation for moving goods
It is important to consider the following when preparing to move goods to storage –

•Area
•Space
•Size
•Weight
•Resources
•Environment
•Safety
Warehouse operations
Storage conditions
It is also important to consider the temperature, humidity, and lighting present in storage
conditions.
Some goods need to be stored at the correct temperature in a temperature-controlled warehouse
such as, frozen and perishable food products.

Humidity can cause the growth of mould on perishables and can even cause cans to rust.
Therefore, it is important to control humidity levels. Optimal handling level in warehouses
should be between 40% and 50%.

The lighting also needs to be considered, as appropriate levels of lighting is important for
workers to be able to see whilst working, to prevent accidents, and be able to see damaged stock
or if there are any infestation of pests.
Receiving goods
Guided Study Time Unit 2
EQUAL Platform
Please answer the following questions-
Q6 Describe how you would prepare for moving goods to a storage area. In addition, outline
the range of variable storage conditions that may be required to safely store goods,
including: Temperature, Humidity & Lighting.
Intent & Impact
To look at the principles of warehousing.
The impact of this session has allowed you to:

•Understand the goods-in process.

•Understand different variations that may occur
•Understand how to deal with them.
Thank you
Any Questions?
EQUAL Activity
Please complete section 1 pages 17-27 of the EQUAL learning
platform.

This learning will include-

Page 25- Video- different types of variations (3
Page 17- Video- The goods in process (2 min 12 secs). mins 49 secs).
Page 26- Re-cap.
Page 18- Stop and Think. Page 27- Stop and Think.
Page 19- Video- How to prepare goods (3 mins 05 secs).
Page 20- How to prepare goods.
Page 21- Stop and Think.
Page 22- Video- checking goods (3 mins 29 secs).
Page 23- How to report that goods have arrived.
Page 24- Stop and Think.