Strengthening of the Monitoring

and Evaluation system

for FTPP/FTTP in FAO /SEC

December 2015 FTPP/FTFP Workshop, Bishkek,

Kyrgyzstan
Key Issues
• Revised Programmatic and Regional Approach for implementation
of FTPP/FTFP II

• Results Based Management

• More robust Monitoring and Evaluation System

• Roles and responsibilities / Participatory approach in M&E

December 2015 FTPP/FTFP Workshop, Bishkek,

Kyrgyzstan
 Revised Programmatic and Regional Approach
for implementation of FTPP/FTFP II
• FAO SEC will move from country based project approach to region
based program approach
• More emphasis will be given on alignment with SDGs, sustainable
development and climate resilience
• Regional Context analysis and Situation analysis on a country level
will be conducted
• Participatory approach will be ensured with involvement of all
stakeholders especially on the National Level:
Donor, FAO HQ, FAO SEC, FAO country Officers, Recipient
Governments, Local NGOs, Beneficiaries, etc.
• Revised Operational Framework will be used 3

December 2015 FTPP/FTFP Workshop, Bishkek,

Kyrgyzstan
RBM Life Cycle

Participation
of FAO,
Donor,
Recipient
Countries

December 2015 FTPP/FTFP Workshop, Bishkek,

Kyrgyzstan
Key RBM principles

• Accountability
Recipient Governments, FAO SEC, FAO Country Offices,
Implementing partners on a country level, etc.
• National Ownership
National Governments as a prime recipients of assistance will
lead the processes on a national level
• Inclusiveness and Participation
All stakeholders will be involved starting from local
communities to National governments and FAO SEC.
Government focal points will be appointed and will facilitate
the Project Steering Committees 5

December 2015 FTPP/FTFP Workshop, Bishkek,

Kyrgyzstan
Rationale for a robust M&E system
• Improve management of FTTP/FTFP program to ensure optimum
use of funds and other resources;
• Learn from experience so as to improve the relevance, methods
and outcomes of program;
• Strengthen the capacity of recipient government agencies;
• Meet the requirements of donors to see whether their resources
are being used effectively, efficiently and for agreed upon
objectives;
• Provide information to enhance advocacy for policies,
programmes and resources,. that contribute to sustainable
development. 6

December 2015 FTPP/FTFP Workshop, Bishkek,

Kyrgyzstan
Monitoring and Evaluation System and
linkages The Program Strategy
(what will be achieved and how it will be achieved)

nt
me
Basis Basis

ne
for for

efi
lra
tu
mu
The M&E Developing the M&E
System
information
Detailed
System
Operational Plan
Continual refinement

Gathering and Managing implementation

Information
fie
l dd
ata
Project Outputs,
Reflecting Critically to
Improve Action Outcomes and
Impacts
Communicating and
7
Reporting Results

Improvements through M&E

Action points for implementation of the
M&E system
• Identification of key elements to monitor and evaluate at all
levels;
• Identification of SMART indicators:
• Impact/Outcome level (i.e. 5 priority areas for FTPP and 9 priority areas
for FTFP
• Output level
• Based on the Results Matrix develop an M&E Framework
together with action plans for data collection and analysis,
communicating and reporting findings.
8

December 2015 FTPP/FTFP Workshop, Bishkek,

Kyrgyzstan
Key elements of M&E Framework
• Expected Results (Outcomes & Outputs)
• Indicators (with Baselines & Indicative Targets)
• Source of Information /Data Collection methods
• Time / Schedule and Frequency
• Responsibilities
• Means of Verification: Data Source and Type
• Resources
9

December 2015 FTPP/FTFP Workshop, Bishkek,

Kyrgyzstan
 Monitoring Evaluation
Frequency Regular (e.g. monthly, quarterly) Episodic, mid-term, final

Main action Oversight Assessment

Basic purpose Improve efficiency and adjust work plan Improve effectiveness, impact
and future programming

Focus Inputs, outputs, process outcomes, work Effectiveness, relevance, impact,

plans cost effectiveness, sustainability

Information Field observations, progress reports, Same, plus surveys and studies
sources rapid assessment, routine statistics

Undertaken by Managers, FAORs, AFAORs, SEC program
specialists, technical officers, government
officials (ministry focal points)
Reporting to FAORs, SEC, Governments, Donor
Same plus external evaluators.
10
FAORs, SEC, Donor, Governments
Roles and Responsibilities
• Government of Turkey, Directors of Departments- Overall Coordination of
the Program and Evaluation
• Program Steering Committee – Program Level Management
• Technical Review Committee – Technical guidance and project design
• Program Management Unit – Support to Program Management
• FAOR/AFAORs – National Program Management and
Coordination/Monitoring
• National Program Coordinators- Direct implementation and monitoring of
the Programs
• National Governments Focal Points- National Coordination of the
Programs/Monitoring
11
.
Implementation modality
• The Programs will be developed on a regional level and will have a
long term impact for the whole region

Key Players: Government of Turkey(Heads of relevant departments),

SEC Program Management Unit, SEC Technical Officers, FAORs,
National Governments

• Implementation and Monitoring of the program will be done on

the National level by FAO country offices in cooperation with
National Governments

Key Players: National Governments(Focal points), FAORs, AFAORs, 12

Project Managers.
Thank you
Food and Agriculture Organization of the
United Nations (FAO)
Sub-regional Office for Central Asia (FAOSEC)
http://www.fao.org/europe/en/