Computer Science Project

Advanced
Features of
Microsoft Excel
CLASS VII E - RAGHAV GUMBER - ROLL NO. 33
Function
You can use a simple formula to sum numbers in a range (a group of cells), but the

SUM()
SUM function is easier to use when you’re working with more than a few numbers.
For example =SUM(A2:A6) is less likely to have typing errors than =A2+A3+A4+A5+A6.

To create the formula:

• Type =SUM in a cell, followed by an opening parenthesis (.
• To enter the first formula range, which is called an argument
type A2:A4
• Type a comma (,) to separate the first argument from the next
• Type the second argument, C2:C3
• Type a closing parenthesis ), and then press Enter.
Function IF()
The IF function is one of the most popular functions in Excel, and it allows you to make logical
comparisons between a value and what you expect.
So an IF statement can have two results. The first result is if your comparison is True, the second if your
comparison is False.

For Example :
• =IF(C2>B2,”Over Budget”,”Within Budget”)
In the above example, the IF function in D2 is saying
IF(C2 Is Greater Than B2, then return “Over Budget”,
otherwise return “Within Budget”)
Sorting Data
1 Select the data to sort
Select a range of tabular data, such as A1:L5 (multiple
rows and columns) or C1:C80 (a single column). The
range can include the first row of headings that identify
each column.
2 Sort quickly and easily
1. Select a single cell in the column you want to sort.
2. On the Data tab, in the Sort & Filter group, click to
perform an ascending sort (from A to Z, or smallest
number to largest).

3 Sort by specifying criteria

Use this technique to choose the column you want to sort, together with other criteria such as font or cell
colors.
1. Select a single cell anywhere in the range that you want to sort.
2. On the Data tab, in the Sort & Filter group, click Sort to display the Sort popup window.
Filtering of Data
Filtering of Range of data:
1. Select any cell within the range.
2. Select Data > Filter.
3. Select the column header arrow .
4. Select Text Filters or Number Filters, and then select a comparison, like Between.
5. Enter the filter criteria and select OK.

Filter data in a table:

1. Select the column header arrow for the column you want to filter.
2. Uncheck (Select All) and select the boxes you want to show.
3. Select OK.
4. The column header arrow changes to a Filter icon. Select this icon to change or clear the filter
Conditonal Formatting
Conditional formatting can help make patterns and trends in your data more
apparent. To use it, you create rules that determine the format of cells based on their
values, such as the following monthly temperature data with cell colors tied to cell
values.

You can apply conditional formatting to a range of

cells (either a selection or a named range), an Excel
table, and in Excel for Windows, even a PivotTable
report.
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Thank You!
A presentation by
RAGHAV GUMBER