ACTION PLAN-PRACTICAL GUIDE

• Action Plan is a definitive checklist of key steps and resources required to achieve a goal.

• They differ from to-do lists in that they focus on the achievement of specific goal/goals.

• Action plans specify the key over-arching objective you want to accomplish and
then “chunk down” that key goal into all the specific tasks and resources needed to achieve it.

Purpose of an Action Plan

The purpose of an Action Plan is they give you a framework for thinking about how you'll achieve the specific
goal or goals efficiently.
 Why is Current State/Future State Analysis Important?

• For the goals to be actionable, a current state analysis must be carried out.
Current State/Future State analysis is an essential tool for process improvement initiatives, as it provides a clear understanding of the
current state of a process and identifies opportunities for improvement.
By mapping out the current state of a process, you can identify inefficiencies and bottlenecks that are preventing the process from
working optimally. This information can then be used to design a future state that addresses these issues and optimizes the process for
better performance.
By mapping out the current state and future state, it can identify the steps required to achieve the desired results. This roadmap helps to
guide the implementation of process improvements, ensuring that they are carried out in a structured and logical manner.
By mapping out the future state, the vision for the process can be communicated, and stakeholders can provide input and feedback to
ensure that the future state is achievable and aligned with organizational goals.
The first step consists of thoroughly examining the existing way that business is conducted.
In IBES, this will consist of programs offered, delivery modality, teaching and learning methodologies, tuition fees, faculty, human
resources, technology and organisation sustainability.
 Performing a Current State/Future State Analysis

Performing a Current State/Future State analysis requires a structured approach that involves several steps. Here are the
steps to follow for conducting a successful analysis:
1. Identify the process to analyse: The first step is to identify the process to analyse. It is important to select a process
that has a significant impact on the organization and aligns with the organization’s goals.
2. Map the Current State: Once the process has been identified, the next step is to map out the Current State of the
process. This involves documenting how the process works, including all the inputs, activities, and outputs. This
information can be gathered through interviews with process owners, and data collection.
3. Analyse the Current State: Once the Current State has been mapped out, the next step is to analyse it to identify
inefficiencies, bottlenecks, and other issues that prevent the process from working optimally.
DEFINE THE FUTURE STATE
 GAP ANALYSIS

Gap Analysis: A gap analysis is an examination and assessment of your current performance to identify
the differences between your current state of doing business and where you’d like to be. It can be boiled down into a
few questions:
 Where are we now? CURRENT STATE
 Where do we wish we were? FUTURE STATE
 How are we going to close the gap? GAP ANALYSIS

A gap analysis is going to assist you in finding any shortcomings to overcome.