PTD Execom Meeting

June 25, 2024, 1:30 p.m.

SPTL Showroom
Agenda of the meeting:
1. Visit of Usec. L. Buendia (June 10, 2024)
2. Matters arising for the ITDI Execom meeting
3. Updates of each section
 PTIS
 PSRTS
PDOPRS
4. Other matters
Directives during the Execom meeting (June 18, 2024)

1. Include ITDI Technical Services in the OneLab Network

PTD and FPD- thermal processing
Update on decision/Action taken - For drafting of letter to Mr. ARC Dablio, ITDI
OneLab Focal Person
2. Reduce energy cost in the cold storage facilities
Sit down with the energy group regarding the possibility of reducing the energy cost for the
cold storage facilities installed at distribution centers in the regions
Update on decision/Action taken- to be reported on the next Execom (July 10)
 Visit of Usec L. Buendia
1. Technology transfer
 Should be published
 Strengthen promotion of technologies transferred
 Monitor progress/updates on transferred technologies- Sales, inc. in employment & market
 LTO registration of PTD pilot plant

2. Collaboration of DOST RDIs- e.g. ITDI & FNRI

 To immediately submit Project 1 for funding (c/o Usec Buendia = P0.75 to 1M budget)
 Produced/developed products shld. have nutrition analysis
 Check delineation with FNRI- this shld. be clear

3. Problems with technology transfer

 very few adoptors- e.g. gourmet salt
 FOB matters
 In developing products, check if there are already existing similar products in the local or int’l.
market
4. GIA project accounts payable – should be settled 1 to 1.5 years after project completion
(as per GIA policy)
- will be automatically cancelled by FMD

 Project on Distribution Centers – to give detailed status of the project/launched distribution

centers
- To inform DA and DTI re the inauguration of these facilities
- Ways to maximize usage of these facilities
 FIC – DOST has provided big budget for this project
 Desalination Proj. – status to be reported in the next visit

Note: To give product samples of RTE foods to DOST officials to make them aware and get
feedback on the prods developed by ITDI.
Reminder: PRs for GIA projects should be submitted for the first 6 mos
For liquidation of ITDI: P 1.7B
5. GAA Projects
 Should have big impact
 Check with NRCP’s list of on-going and completed projects esp. on basic researches

6. Big ticket
 Circular economy
 Automation & digitalization of Calibration Processes & Metrology Services
 Sensors for Control in Industrial Env’t. towards Cost-Efficiency (SCIENCE)
- Proj on Acetator was mentioned – Why acetator for vinegar prodn?
What’s the impact?
 Smart technology – Fiber project
 Biologics in Pharma
7. Status Reports on ITDI Facilities
 BEC Lab
 Packaging Safety Lab
 Entomology Lab
 Food Safety Lab

8. Technical Services
 What are the new technical services offered by ITDI?
 Strategic test services
 Testing fee – this can be increased esp. if the test is available only in ITDI i.e. migration test
& other tests on packaging contaminants
 Matter arising from the Execom meeting
1. FMD Report
- DOST AO # 004, s. 2023 dated May 19, 2023
“Revised Guidelines for GIA Projects”
Item 9, C
For completed projects, the Terminal FR duly received by the agency’s COA shall be
submitted within 3 months after the end of the project.
All grantees (example – implementing Agencies) are required to settle all Accounts
Payable (APs) within 1 year from project completion, otherwise these APs shall be
reported as savings; except for meritorious cases as determined by the Monitoring
Agency.
DOST AO # 004, s. 2023 dated May 19, 2023
“Revised Guidelines for GIA Projects”
Item 12, B
The implementing agency must request either the transfer/donation or return of equipment to
the Funding Agency within 6 months from project completion.

The Project Leader shall be primarily responsible for all equipment related to the project, hence
he will initiate and prepare the request of transfer with all the supporting documents

Reduction of divisional cash advances due to slow replenishment- should be replenished within
1 month
-There was previous AOM on excessive CAs
-Status of using RERs for purchases more than P1000 – Dr. AVB & Dr. JFQ will schedule a
meeting with COA based on justifications submitted by involved divisions
-Accounts payable – deadline on June 30, 2024
-Good news! PBB and PEI 2023 are not suspended.
2. Admin Matters

STATUS OF THE VACANCIES

CSC validation 13

For posting/ reposting (6) / posted (9) 15

HRMS Preliminary Evaluation 12

DSB Evaluation 16

HRMPSB Evaluation 1

For Re-submission CSC 20

Search Committee Evaluation (3rd level position) 1

For Endorsement on Apointment 3

81
For the plantilla position of Science aide – This has to be discussed with Sir Rey

No additional casual employee will be given to PTD in 2025

Existing casuals ( 2 SRS II) will be retained in 2025
 Other matters

1. OPB 2024 – Focused on GAA projects

2. ITDI Foundation Day
Theme: “Siyensya, Teknolohiya at Inobasyon Alay ay Solusyon at

Oportunidad sa Bagong Pilipinas”

Venue: Enderun Event Place
BGC, Taguig City
July 1, 2024
July 2, 2024
Proposed Normal Workload

Computation of hours/year

Department of Budget and Management (DBM) and Department

of Science and Technology (DOST) Joint Circular No. 1, s. 2013

22 𝑑𝑎𝑦𝑠 12 𝑚𝑜𝑛𝑡h𝑠 8 h𝑜𝑢𝑟𝑠

𝑥 𝑥 =2,112 h𝑜𝑢𝑟𝑠
𝑚𝑜𝑛𝑡h 𝑦𝑟 𝑑𝑎𝑦

Based on actual number of days/year less non-working days

𝑆𝑎𝑡
52 𝑥 2
365 𝑑𝑎𝑦 𝑆𝑢𝑛 21 h𝑜𝑙𝑖𝑑𝑎𝑦𝑠 8 h𝑜𝑢𝑟𝑠
− − 𝑥( )=1,920 h𝑜𝑢𝑟𝑠
𝑦𝑒𝑎𝑟 𝑦𝑒𝑎𝑟 𝑦𝑒𝑎𝑟 𝑑𝑎𝑦
4. Updates on Infra project, repairs, for maintenance and checking
5. Incidence on stolen electric wires, operational CCTVs/positions
6. Use of SPTL showroom, Multi-purpose room, library etc.
7. Maintenance of cleanliness of laboratories, rooms, pantry, working areas
Staff assignment
8. Preparation for ISO 9001:2015 internal and external audits (July or August 2024)
- checking of documents
- issuance of self NCARs
9. Monthly project monitoring – June 28, 2024 (8:30 a.m.)
10. Q2 TRC Project evaluation – July 31, 2024