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Disclaimer
Core and End User Training sessions are mainly focused on IISc specific
configured and customized SAP Applications. Request all the participants to
concentrate on the training sessions and learn how to operate SAP Business
Functions.
The purpose of this training is to enable Users to perform User Acceptance
Testing and day-to-day activities on SAP System.
This training is not designed for any Business Scenarios discussion and
demonstration.
Kindly keep your mobile phones in silent mode and maintain moderate discussion
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Indian Institute of Science
SAP S/4 HANA Implementation Project
Project : ISTAR
Wipro Team
Oct 23, 2018
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Course Overview
1 Course Goals
2 Course Objectives
3 Course Contents
4 Main Business Scenario
5 Introduction of Source to Procure Process for IISc
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Course Goals
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Course Objective
Prepare Business Users to conduct User Acceptance Test and End user
Training
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Course Content
Preface:
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Main Business Scenario
IISc procures material for their research and internal consumption purpose.
All the procurement has own funds/grant from many different sponsors. Each
procurement types has unique Approval Matrix (Purchase Powers) based on
value and the nature of procurements.
The Institute wants to fulfill the requirements and pain points captured during
the Business Blueprint.
It could be best, if approval process could remains unchanged and automated.
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Introduction of Source to Procure
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General Concepts: Apply Procurement Rule
How and where to receive and Issues the Material? Goods Receipt; Goods Issues
Which Reports are to control the inventory and due date? Reporting
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Day - 1
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ORGANIZATION STRUCTURE
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Organizational Structure
Company code is a Legal Entity which
generates the Financial Statements of the
Company
Organization.
Code
Purchasing organization is responsible (IISC)
for all procurement activities within the
organization.
Purchasing An operating area within a company.
Org
Purchasing Plant
Groups (IISC)
A group of people who are (IISC Depts.)
responsible for Procurement.
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IISc Purchase Organizational Structure
Company Code
(1000-IISC)
Purchasing
Org
1000 – IISc
Plant
(IISC Department)
Purchasing
Groups
(IISC Depts.)
Stor. Loc.
Main Storage Location
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IISc Source to Procure
Vendor Purchase
Payment Requisition
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Master Data
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Master Data
The material master contains information of all the materials that IISc procures, stores and
uses for internal consumption or projects. It is the company's central source for retrieving material
specific data. This information is stored in individual material master records.
For IISc Specific Configuration
Material Group
Industrial Sector
Code Description
Code Description 001 Stores & Spares
Quality Management
Plant Information Information
Material
Master Material Requirement
Planning Information
Accounting
Information Sales and Distribution
Information
Purchasing
Information Costing Information
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Create Material Master
Demo on SAP System Create/Change/Display Material Master
Demo data
•Industry Sector: Research Institute
•Material Type: IISc Goods
•Select Views: Basic Data1 / Purchasing / International Trade: Import /
General Plant Data / Storage 1 / Accounting 1 / Costing 1
•Plant: 1044
•Stor. Location: MS01
•Description:
•Base Unit of Measure: EA
•Material Group: 007 – Stationary
•Tax Indicator for Material: 1 – Tax Applicable
•Control Code: 998111
•Valuation Class: 3109
•Price Control: V
•Profit Center: AM01
Service in a intangible goods, which can be procured from vendor. Service master contains the
service number, description, characteristics etc. It supports the complete cycle with procurement
as well as invoice verification.
Services are meant for direct consumption instead of keeping them in inventory
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Service Master Structure
Service Category
Basic / General information
Information
Internal Work
Accounting
Service information
Information
Master
Purchasing Long text information
Information
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Create Service Master
Demo on SAP System Create/Change/Display Service Master
Demo data
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Master Data
Use of the business partner master data is to record and retrieve business partner (customers,
vendors and leads) information and schedule business partner activities. Business
partner information typically includes - Company details, addresses and telephone numbers.
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Business Partner (Vendor) Master
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Create/Change/Display Business Partner
Demo on SAP System Create/Change/Display Business Partner
Demo data
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Source to Procure
Purchase Requisition
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Source to Procure – Purchase Requisition
Code Description
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Demo on SAP System Create/Change/Display Purchase
Requisition
Demo data
•Document Type: ZDPR – IISc Domestic PR
•Material Number: 1000000080
•Quantity: 10
•Delivery Date:
•Plant: 1044
•Purchase Group: A18
•Valuation Price:
•Header Note:
•Item Texts:
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Thank you...!
End of Day 2
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Day - 3
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Source to Procure
Request for Quotation
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Source to Procure– Request for Quotation
Code Description
ZR IISc RFQ
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Create/Change/Display Request for Quotation
Demo on SAP System Create/Change/Display Request for Quotation
Demo data
•Document Type: ZR – IISc RFQ
•Quotation Deadline:
•Purchase Organization: 1000
•Purchase Group: A18
•Purchase Req.: 4000000026
•Collective No.: Put Purchase Requisition number
•Delivery Date: 30.10.2018
•Vendor: Click on Supplier Address and select vendor
•Header Texts: Terms of Delivery
•Item Details:
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Source to Procure– Quotation Comparisons
You can compare the prices from all quotations received as a result of a competitive bidding
process using the Price Comparison List . The comparison list ranks the quotations by item from
lowest to highest price.
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Display Quotation Comparison
Demo on SAP System Display Quotation Comparison
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Source to Procure
Purchase Contract
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Source to Procure – Purchase Contract
A purchasing contract defines the purchasing and supply of goods or services at agreed prices
and conditions. The quantity and value of the purchase orders, limit confirmations, and invoices
are released against the contract.
Purchase Contract
Code Description
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Create/Change/Display Purchase Contract
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Day - 4
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Source to Procure
Purchase Order
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Source to Procure– Purchase Order
Purchase Order
Code Description
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Create/Change/Display Purchase Order
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Day - 5
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Source to Procure
Goods Receipt
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Source to Procure – Goods Receipt
A goods receipt is the physical inbound movement of goods or materials into the warehouse. It is
a goods movement that is used to post goods received from external vendors.
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Source to Procure – Invoice Verification
Invoice Verification is a process which confirms in SAP that an invoice has been received by the
Department. Goods receipt will have to have been entered on SAP prior to invoice
verification unless that process has been by-passed at the raising of the purchase order..
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Create/Display/Cancel Invoice Verification
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Source to Procure
Create/Change/Display Reservation
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Source to Procure – Reservation
Reservation Definition
A Reservation is a document used to make sure that the warehouse keeps a certain amount of a
material or materials ready for transfer at a later date. It contains information on what, quantity,
when, where from and to. (e.g Central Stores to Department)
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Create/Change/Display Reservation
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Source to Procure
Goods Issue
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Source to Procure – Goods Issues
A Goods issue is a movement of goods which the materials are issued or drawn. In
the SAP system when store persons do the transaction of goods issue, then systems generates
individual documents and posted in FI.
From Stores
Goods issue
Consumption Issue
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Create/Display Goods Issues
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