PROJECT MANAGEMENT

What is a Project?
• A project is a temporary effort to create unique product,
service or result. A project has a definite start and end.
• The term project may be used to define any endeavor
that is temporary in nature and with a beginning or an end
PROJECT MANAGEMENT

Main objective
To provide the learner with skills on managing health projects.
Specific Objectives
By the end of the course,the learner will be able to describe
the following;
• Project management principles , concepts
• Project planning
• Importance of planning
• Proposal writing
• Types of plans - strategic, annual operational plans,
individual plans , departmental plans.
• Project planning process
What is project management?

Project Management is the art of managing all the aspects

of a project from inception to closure using a scientific and
structured methodology.
• The Project Manager’s role is to ensure that the overall
objectives of the project are achieved with the
participation of each individual member
CONTD

• Project Management is not about managing

people alone.
• Project management is divided into
different process groups and knowledge
areas.
• Process groups include initiating, planning,
executing, monitoring and controlling, and
closing.
contd
• Knowledge areas include integration,
scope, time cost, quality, human
resources, communication, risk,
procurement and stakeholder
management
CONCEPTS OF PROJECT MANAGEMENT
• What is a Program?
• A group of projects is termed as a Program.
• There are several projects carried out in an
organization and managing these projects
independently becomes a challenge for the
organization.
• Hence, a group of related projects is
combined together in a program.
CONTD
• Concept is “an idea of something formed by mentally
combining all its characteristics or particulars; a
construct”. (British dictionary)
• English Multilingual Dictionary defines Concept as
“an idea grasped or understood”.
• What is a Project?
• A project is a temporary effort to create unique product,
service or result. A project has a definite start and end.
CONTD
• What is meant by Operational Work?
• An organization can either have operational work or
project work.
• The difference between operational work and project work
is that the operational work is always ongoing whereas
project work has a definite end.
CONTD
• Program Management is defined as a department that
centralizes the management of projects. What this
means is that the PMO or the Project Management Office
is a repository of all the projects that are being executed
in an organization.
• Program Management serves the CIO (Chief Information
Officer) by providing him or her with regular status
updates regarding the progress of all the projects in the
company.
PRINCIPLES OF PROJECT MANAGEMENT
Principle 1: Vision and Mission
• In order to be successfully executed, every project or initiative
should begin with the end in mind.
• This is effectively accomplished by articulating the Vision and
Mission of the project so it is crystal-clear to everyone.
• Creating a vision and mission for the project helps clarify the
expected outcome or desired state, and how it will be
accomplished.
• Vision- goals and objectives to decide on where we want to go -
for example “To be the leading County in the provision of quality
health care in Kenya.
cont
• A Mission Statement defines the company's business, its
objectives and its approach to reach those objectives.
• A Vision Statement describes the desired future position
of the company.
Principle 2: Business Objectives

• The next step is to establish two to three goals or

objectives for the project.
• Is it being implemented to increase sales and profit,
customer loyalty, employee productivity and morale, or
product/service quality?
Principle 3: Standards of Engagement

•Simply put, this means establishing who will be part of the

project team?
•What will be the frequency of meetings?
• What are the meeting ground rules?
•Who is the project owner?
• Who is designated to take notes, and distribute project
meeting minutes and action steps?
•This goes along with any other meeting protocol that
needs to be clarified.
Principle 4: Intervention and Execution Strategy

•This is the meat of the project and includes using a gap

analysis process to determine the most suited intervention
(solution) to resolve the issue you are working on.
•There are many quality management concepts that can be
applied ranging from a comprehensive "root cause
analysis" to simply "asking why five times."
•Once the best possible intervention has been identified to
resolve the issue, then we must map out our execution
strategy for implementing the intervention.
• This includes identifying who will do what, when, how, and
why?
Principle 5: Organizational Alignment

•To ensure the success and sustainability of the new

initiative or process brought on by this project, everyone it
will directly impact must be onboard
•. To achieve organizational alignment (or buy-in), ongoing
communication must be employed in-person during team
meetings, electronically via email and e-learning (if
applicable), and through training.
•The message must include the WIIFM "what's in it for me"
at every level; otherwise most stakeholders will not be
interested or engaged around the new initiative.
Principle 6: Measurement and Accountability
•And last, how will we determine success?
•Well, a simple project scorecard that is visually interesting
is a great way to keep everyone updated and engaged
•. A scorecard is an excellent resource for holding
employees, teams, and leaders accountable for the
implementation, refinement, and sustainability of the new
initiative or project.
• Accountability means that consistently, top performers will
be rewarded and recognised; while those needing
improvement will be coached with specific expectations and
consequences clearly outlined.
References
• Theo Gilbert-Jamison The Leadership Book of Numbers,
Volume I (2008).. Please visit Theo's website at
Performance Solutions by Design for more information.
• Heerkens, G (2001), Project Management.
McGraw-Hill
• Professional Publisher
ASSIGNMENT
• Read and make notes on project life cycle