Interfacing with the GeneraI Ledger

Richard Byrom
Oracle Applications Consultant
13
th
Cheque Payroll Seminar
12
th
December 2001
W Set of Books
W Standard Oracle nterfaces
W Payroll nterfaces
W Applications Desktop ntegrator
genda
$et of Books
W n order to determine what information is
required to be interfaced into the General
Ledger the infrastructure of the General
Ledger/ Set of Books needs to be understood
A set of books consists of a chart of accounts structure,
an accounting calendar, and a functional currency.
$et of $et of
books books
Chart of accounts Chart of accounts
structure structure
ccounting ccounting
caIendar caIendar
FunctionaI FunctionaI
currency currency
$et of Books
Define a flexible chart of accounts structure:
W Create up to 32 segments of up to 25
characters per segment.
W Define each segment name and the order in
which it appears.
W Attach a list of valid values to each segment.
Chart of ccounts $tructure
%ailor your account structure for your industry and reporting requirements.
Choose the number of segments, as well as the length, name, and order of
each segment.
Examples:
Manufacturing:
XX XXXXXX XX XX XX XXX
Company Cost Center Account Product Product Line Sub account
News Distribution:
XX XXXXX XXX XXX XX
Division Account Region Story Distribution
Project Oriented:
XXX XXXXX XXX XXXX XX
Company Account Department Project Project %ype
Chart of ccounts exampIes
Corporation Corporation
$ets of books $ets of books
Companies Companies
Divisions Divisions
W Each corporation may include multiple sets of books.
W Each set of books may include multiple companies
and/or divisions.
MuItipIe books for muItipIe companies
W mport journal entries from feeder systems
%hird Party Systems - Billing, Banking etc.
Oracle Sub-ledgers - AP, AR,Payroll
ncludes statistical information - airtime, customers
W Review journal import data
W Correct and delete journal import data
$tandard OracIe Interfaces
GL_JE_LINE$ GL_JE_LINE$
GL_JE_HEDER$ GL_JE_HEDER$
GL_JE_B%CHE$ GL_JE_B%CHE$
$ubIedgers $ubIedgers GL_IN%ERFCE GL_IN%ERFCE
$ummary or DetaiI $ummary or DetaiI utomatic or ManuaI utomatic or ManuaI
JournaI JournaI
Import Import
Post Post
GL_BLNCE$ GL_BLNCE$
Create journals in feeder systems and upload them to
Oracle General Ledger using Journal mport.
nterface Overview
Importing JournaIs
Load GL_N%ERFACE
%able
Correct errors in
Feeder System
Journal import creates
a postable journal batch
Delete source from
Journal mport
Correct Journal
mport online
mport journals by
source and Group D
Do any of the
journals have errors?
Number of
errors
Yes
High
Low
No
JournaI Import Verification Process
You can drill down further to see detailed
information about a respective journal activity in
a Sub-ledger.
DriIIing down to $ub-Ledger DetaiI
Elements are all types of earnings, deductions,
employer charges and non-payroll payments that
go through the payroll.
%ypical examples of elements are:
W Regular Salary
W ages
W Bonus Payments
W Health nsurance
W Stock Purchase Plan
W Pension Contributions
PayroII Interface
Compensation
and
Benefits
Equipment Equipment
%raining %raining HospitaI HospitaI
Paid %ime Off Paid %ime Off
$aIary $aIary
Car IIowance Car IIowance
EIements

EIement
Definition
W Define the information to hoId
W Define how to vaIidate entries
W Define how to process entries
2
EIement
Link
3
EIement
Entry
W Put the eIement on record for aII empIoyees
who shouId receive it
W utomatic or manuaI entry
W Define who is eIigibIe for the eIement
W Define costing
W Define how to vaIidate entries
%hree Steps to Set Up an Element
GL_JE_LINE$ GL_JE_LINE$
GL_JE_HEDER$ GL_JE_HEDER$
GL_JE_B%CHE$ GL_JE_B%CHE$
PayroII PayroII GL_IN%ERFCE GL_IN%ERFCE
$ummary or DetaiI $ummary or DetaiI utomatic or ManuaI utomatic or ManuaI
JournaI JournaI
Import Import
Post Post
GL_BLNCE$ GL_BLNCE$
Payroll nterface
AD Functionality
Applications Desktop ntegrator is a spreadsheet tool
which enables you to interface data in spreadsheet
format directly into Oracle, it can also drill down into
Oracle from a spreadsheet to provide you with the
required information. t's features are: -
W Journal mport
W Budgeting
W Analysis and Drilldown
W Fixed Asset mport
W Account Hierarchy Editor
W Physical nventory Run
W mport %ext File